Zhejiang Hailide New Material (SZ:002206) Zheng Quan Zhi Xing·2025-05-12 11:32General Principles - The rules are established to ensure that Zhejiang Hailide New Materials Co., Ltd. can legally exercise the rights of the shareholders' meeting and protect the legitimate rights and interests of shareholders [1] - The company will convene shareholders' meetings in accordance with laws, regulations, and its articles of association, ensuring that shareholders can exercise their rights [1][2] - The board of directors is responsible for organizing the shareholders' meeting diligently and on time [1] Convening Shareholders' Meetings - Shareholders' meetings are categorized into annual and temporary meetings, with annual meetings held within six months after the end of the previous fiscal year [3] - Temporary meetings must be convened within two months under specific circumstances, such as when the board of directors has fewer than five members or when shareholders holding more than 10% of shares request it [3][4] - The board of directors must convene the meeting within the specified time frame and provide written feedback on any requests for temporary meetings [4][5] Notification of Shareholders' Meetings - The board must notify shareholders of the annual meeting at least 20 days in advance and for temporary meetings at least 15 days in advance [8][13] - Notifications must include details such as the date, location, agenda, and the rights of shareholders to attend and vote [8][14] Proposals for Shareholders' Meetings - Proposals must fall within the scope of the shareholders' meeting's authority and be clearly defined [17] - Shareholders holding more than 1% of shares can submit temporary proposals at least 10 days before the meeting [18] Conducting Shareholders' Meetings - The shareholders' meeting is generally held at the company's registered address, and electronic communication methods may also be used [21] - Shareholders can attend in person or appoint proxies to vote on their behalf [21][22] Voting Procedures - Each share carries one vote, and shareholders must declare their position as agree, disagree, or abstain [35][41] - The voting results must be announced immediately after the meeting, and the results must be kept confidential until officially disclosed [43] Resolutions of Shareholders' Meetings - Resolutions can be ordinary or special, requiring a majority or two-thirds majority of the voting rights, respectively [44] - The resolutions must be announced promptly, detailing the number of shareholders present and the voting results [47] Other Provisions - Meeting records must be maintained for at least 10 years, including details of the meeting, attendance, and voting results [51] - Any amendments to these rules must be approved by the shareholders' meeting and will take effect upon approval [56][57]