Zheng Quan Zhi Xing·2025-05-16 09:33General Principles - The rules are established to regulate the behavior of Sifang Optoelectronics Co., Ltd. and ensure shareholders can exercise their rights according to relevant laws and regulations [1][2] - The company must strictly follow legal and regulatory requirements when convening shareholder meetings [1][2] Shareholder Meeting Types - Shareholder meetings are categorized into annual and temporary meetings, with annual meetings held within six months after the end of the previous fiscal year [2] - Temporary meetings must be convened within two months if circumstances arise that require such meetings [2] Legal Opinions and Procedures - A lawyer must provide legal opinions on the legality of the meeting's procedures, participant qualifications, and voting results [2][3] - The board of directors is responsible for timely convening shareholder meetings and must respond to requests for temporary meetings within ten days [3][4] Proposals and Notifications - Proposals must fall within the scope of the shareholder meeting's authority and be clearly defined [6][14] - Shareholders holding 1% or more of shares can submit proposals, and notifications for annual meetings must be sent 20 days in advance [6][16] Meeting Conduct - Shareholder meetings should be held at the company's registered location and can utilize online methods for convenience [8][21] - All shareholders or their proxies have the right to attend and vote at the meeting [9][21] Voting and Decision-Making - Voting rights are based on the number of shares held, with each share granting one vote [9][11] - The board must ensure that the voting process is orderly and that results are announced immediately after voting [12][13] Record Keeping and Announcements - Meeting records must include details such as time, location, attendees, and voting results, and must be preserved for at least ten years [14][43] - Resolutions passed at the meeting must be announced promptly, detailing the number of votes and the outcome of each proposal [40][45] Compliance and Legal Obligations - Any resolutions that violate laws or regulations are deemed invalid, and shareholders can request annulment within sixty days [47][16] - The board and relevant parties must execute resolutions promptly to ensure the company's normal operation [47][16]