凤凰光学: 凤凰光学股份有限公司股东会议事规则（2025年修订）

Core Points - The document outlines the rules for the shareholders' meeting of Phoenix Optical Co., Ltd, ensuring compliance with relevant laws and regulations [1][2][3] - The company emphasizes the importance of timely organization and execution of shareholders' meetings by the board of directors [1][2] - The rules specify the procedures for convening both annual and extraordinary shareholders' meetings, including timelines and requirements for notifications [5][6][7] Group 1: General Provisions - The rules are established to regulate the behavior of the company and ensure shareholders can exercise their rights [1] - The company must strictly adhere to laws, regulations, and its own articles of association when convening meetings [1][2] - The board of directors is responsible for organizing meetings and ensuring they are held in accordance with legal requirements [1][2] Group 2: Convening Shareholders' Meetings - The board must convene annual meetings within six months after the end of the previous fiscal year [1][5] - Independent directors can propose extraordinary meetings, and the board must respond within ten days [8][9] - Shareholders holding more than 10% of shares can request the board to convene an extraordinary meeting [10][11] Group 3: Proposals and Notifications - Proposals must fall within the scope of the shareholders' meeting and comply with legal and regulatory requirements [14] - Shareholders holding at least 1% of shares can submit temporary proposals ten days before the meeting [15][16] - Notifications for annual meetings must be sent at least 20 days in advance, while extraordinary meetings require 15 days' notice [16][17] Group 4: Meeting Procedures - The meeting must be held at the announced location, combining in-person attendance with online voting [21][22] - Shareholders can attend in person or appoint proxies to vote on their behalf [26][27] - The meeting must maintain order, and any disruptions will be addressed by the board [24][25] Group 5: Voting and Resolutions - Voting must be conducted according to the agenda, and each proposal must be voted on individually [43][44] - The results of the votes must be announced immediately, and any doubts about the results can lead to a recount [51][52] - Resolutions passed must be disclosed promptly, including details about the voting process and outcomes [59][60]