EBJB(SH:600622) Zheng Quan Zhi Xing·2025-08-29 11:44General Principles - The rules are established to regulate company behavior and ensure shareholders can exercise their rights according to the Company Law and Securities Law [1][2] - The company must strictly follow legal and regulatory requirements when convening shareholder meetings [1][2] Shareholder Meeting Types - Shareholder meetings are categorized into annual and extraordinary meetings, with annual meetings held within six months after the end of the previous fiscal year [1][2] - Extraordinary meetings are convened as needed, particularly when specified conditions arise [1][2] Legal Opinions - The company must hire a lawyer to provide legal opinions on the legality of the meeting's procedures, participant qualifications, and voting results [2] Meeting Convening - The board of directors is responsible for convening meetings within the specified timeframe [2][3] - Independent directors can propose extraordinary meetings, and the board must respond within ten days [2][3] Proposals and Notifications - Shareholders holding at least 1% of shares can submit proposals ten days before the meeting [5][6] - Notifications must disclose all proposal details and relevant materials for shareholders to make informed decisions [6][7] Meeting Procedures - Meetings must be held at the company's registered location, and shareholders can attend in person or via authorized representatives [7][8] - Voting procedures must be clearly outlined in the meeting notifications [7][8] Voting and Decision Making - Each share carries one vote, and shareholders must declare their voting intentions [10][11] - The board must report on its activities during the annual meeting, and independent directors must also provide reports [9][10] Record Keeping - Meeting records must include details such as time, location, attendees, and voting results, and must be preserved for a minimum of ten years [12][13] Compliance and Enforcement - The company must comply with all legal and regulatory requirements, and failure to do so may result in penalties from regulatory bodies [15][16] - Shareholders can challenge decisions made at meetings if they believe legal procedures were not followed [14][15]