Deluxe Family(SH:600503) Zheng Quan Zhi Xing·2025-09-05 16:13General Principles - The rules are established to regulate the behavior of Huayi Family Co., Ltd. and ensure the lawful exercise of shareholder rights in accordance with relevant laws and regulations [1][2] - The company must strictly follow legal and regulatory requirements when convening shareholder meetings to ensure shareholders can exercise their rights [1][2] Shareholder Meeting Types - Shareholder meetings are categorized into annual and extraordinary meetings, with annual meetings held within six months after the end of the previous fiscal year [1] - Extraordinary meetings must be convened within two months under specific circumstances, such as insufficient directors or significant losses [1][2] Meeting Procedures - If the company cannot convene a meeting within the specified time, it must report to the China Securities Regulatory Commission and the Shanghai Stock Exchange [2] - Legal opinions must be obtained regarding the legality of the meeting's procedures, participant qualifications, and voting results [2][3] Proposal and Notification - Shareholders holding more than 1% of shares can propose temporary proposals at least ten days before the meeting [6] - The notice for the annual meeting must be sent at least 20 days in advance, while temporary meetings require a 15-day notice [6][7] Voting and Attendance - Shareholders can attend meetings in person or via authorized representatives, and each share carries one voting right [8][9] - The voting process must be clearly outlined in the meeting notice, including the timing for online voting [8][9] Meeting Conduct - The chairman of the board presides over the meeting, and if they are unable to do so, a director elected by a majority will take over [11] - The meeting must be conducted in a manner that ensures order, and any disruptions must be addressed promptly [11][12] Record Keeping and Disclosure - Meeting records must include details such as time, location, attendees, and voting results, and must be preserved for at least ten years [16][17] - Resolutions passed at the meeting must be announced promptly, including details of the voting results and any special notes if proposals are not approved [16][17] Legal Compliance - Any resolutions that violate laws or regulations are deemed invalid, and shareholders can seek legal recourse within 60 days of the resolution [17][18] - The company must comply with information disclosure obligations following any court rulings related to shareholder meetings [18]