杭州高新: 独立董事年报工作制度

Core Viewpoint - The document outlines the annual report work system for independent directors of Hangzhou High-tech Materials Technology Co., Ltd, emphasizing the importance of governance, internal control, and the supervisory role of independent directors in the preparation and disclosure of annual reports [1][2]. Group 1: Responsibilities of Independent Directors - Independent directors must fulfill their responsibilities diligently and protect the overall interests of the company during the annual report preparation and disclosure process [1][2]. - The company’s general manager is required to report on the operational status and significant investment and financing activities to the independent directors during the annual report preparation period [3]. - Independent directors are responsible for inspecting the qualifications of the accounting firm proposed for hiring and the qualifications of the registered auditors [2][3]. Group 2: Communication and Oversight - Prior to the audit, independent directors must communicate with the registered auditors regarding the audit plan, team composition, risk assessment, and key audit areas [2][3]. - Independent directors should hold at least one meeting with the registered auditors after the preliminary audit opinion is issued to discuss any issues discovered during the audit [3][4]. - Independent directors are required to review the procedures and documentation of the board meeting before the annual report is discussed, and they can refuse to attend if there are discrepancies [3][4]. Group 3: Reporting and Documentation - Independent directors must provide written confirmation of the annual report, ensuring the authenticity, accuracy, and completeness of the report [4][5]. - If there are disagreements regarding specific matters in the annual report, independent directors can independently hire external audit and consulting firms, with costs borne by the company [4][5]. - All communications, opinions, or suggestions related to the annual report work must be documented in writing and signed by the parties involved [4][5]. Group 4: Confidentiality and Compliance - Independent directors have a confidentiality obligation during the annual report preparation and must prevent insider trading and information leaks [4][5]. - The company must provide necessary conditions for independent directors to effectively exercise their powers, and relevant personnel must cooperate without obstruction [4][5]. - The document will take effect upon approval by the company's board of directors and will be revised as necessary [5][6].