西大门: 股东会议事规则

General Principles - The rules are established to regulate the behavior of Zhejiang Xidamen New Materials Co., Ltd. and ensure shareholders can exercise their rights according to relevant laws and regulations [1][2] - The company must hold shareholder meetings in strict accordance with the law, administrative regulations, and the company's articles of association [1][2] Shareholder Meeting Types - Shareholder meetings are categorized into annual and temporary meetings, with annual meetings held once a year within six months after the end of the previous fiscal year [1][2] - Temporary meetings are called as needed, within two months of the occurrence of events that require such meetings [1][2] Meeting Procedures - If the company cannot hold a meeting within the specified time, it must report to the local China Securities Regulatory Commission and the Shanghai Stock Exchange, explaining the reasons [2] - Legal opinions must be obtained on the legality of the meeting's procedures, participant qualifications, and voting results [2] Proposals and Notifications - Proposals must fall within the scope of the shareholder meeting's authority and be clearly defined [5][6] - The board of directors, audit committee, and shareholders holding more than 1% of shares can propose items for discussion [5][6] Meeting Conduct - The meeting must be held at the company's registered address or a location specified in the articles of association, and can utilize online methods for shareholder participation [8][9] - Shareholders can attend in person or appoint proxies to vote on their behalf [8][9] Voting and Decision Making - Each share carries one vote, and shareholders must declare their voting intentions as agree, disagree, or abstain [13][14] - The voting results must be announced immediately after the meeting, detailing the number of votes and the outcome of each proposal [14][15] Record Keeping - Meeting records must include details such as time, location, agenda, and attendance, and must be preserved for at least ten years [15][16] - The company must ensure that decisions made at the meeting are executed promptly and in accordance with the law [16][17] Compliance and Legal Obligations - The company must not disclose any undisclosed material information during the shareholder meeting [17] - Any disputes regarding the legality of the meeting procedures or resolutions can be brought to court within 60 days [16][17]