华康股份: 股东会议事规则

General Provisions - The company establishes rules to regulate its behavior and ensure shareholders can exercise their rights according to the Company Law and Securities Law [1][2] - The board of directors is responsible for organizing shareholder meetings and ensuring they are held in accordance with legal requirements [1][2] Shareholder Meeting Types - Shareholder meetings are categorized into annual and extraordinary meetings, with annual meetings held within six months after the end of the previous fiscal year [1][2] - Extraordinary meetings must be convened within two months under specific circumstances, such as insufficient board members or significant losses [1][2][3] Meeting Convening and Proposals - The board must convene meetings within the stipulated time and must respond to independent directors' requests for extraordinary meetings within ten days [2][3][4] - Shareholders holding more than 10% of shares can request extraordinary meetings, and the board must respond within ten days [4][5] Meeting Notifications - Notifications for annual meetings must be sent at least twenty days in advance, while extraordinary meetings require a fifteen-day notice [6][7] - Notifications must include details such as meeting time, location, agenda, and rights of shareholders to attend and vote [6][7] Voting Procedures - Shareholders can vote in person or by proxy, and the voting process must be clearly outlined in the meeting notification [8][9] - The company must ensure that all shareholders can participate in the voting process, including through online methods [8][9] Meeting Conduct - The chairman of the board presides over the meeting, and if unavailable, a vice-chairman or a designated director will take over [11][12] - Shareholders have the right to question directors and senior management during the meeting, with specific conditions under which questions may be refused [11][12] Voting Results and Announcements - Voting results must be announced immediately after the meeting, detailing the number of shareholders present and the voting outcomes for each proposal [15][16] - The company is required to disclose the results of the voting and any resolutions passed in a timely manner [15][16] Record Keeping - Meeting records must be maintained for ten years and should include details such as meeting time, participants, and voting results [16][17] - The company must ensure that all documentation related to the meeting is accurate and complete [16][17] Miscellaneous Provisions - The rules are effective upon approval by the shareholder meeting and can be modified as necessary [18] - The board of directors is responsible for interpreting these rules [18]