华鲁恒升: 华鲁恒升独立董事专门会议制度（全文）

Core Viewpoint - The document outlines the system for independent director special meetings at Shandong Hualu Hengsheng Chemical Co., Ltd., emphasizing the importance of independent directors in corporate governance and their responsibilities to protect the interests of all shareholders, particularly minority shareholders [1][2]. Group 1: Governance Structure - The independent directors are defined as those who do not hold any other positions within the company and have no direct or indirect interests that could affect their independent judgment [1]. - Independent directors have a duty of loyalty and diligence to the company and all shareholders, and they must perform their roles in accordance with laws, regulations, and the company's articles of association [1][2]. Group 2: Meeting Procedures - The company is required to hold independent director special meetings regularly, with at least one meeting per year, and can hold additional meetings upon request from a majority of independent directors [2][7]. - Meetings should be convened with at least three days' notice, and can be held in person or through other means such as video or phone [2][5]. Group 3: Voting and Decision-Making - Decisions made during independent director special meetings require a majority vote from the independent directors present, with each director having one vote [3][9]. - Certain matters, such as related party transactions and changes to commitments, must be discussed and approved in these meetings before being submitted to the board [3][10]. Group 4: Documentation and Reporting - Meeting records must include details of significant matters discussed, the basis for opinions expressed, and the impact on the company and minority shareholders [4][14]. - Independent directors are required to submit annual reports to the company's annual shareholder meeting, detailing their performance and the outcomes of the special meetings [5][19].