General Principles - The rules are established to protect the legitimate rights of shareholders and ensure the legality and efficiency of shareholder meetings [1][2] - The board of directors is responsible for organizing shareholder meetings in accordance with laws and regulations [2][3] Shareholder Meeting Authority - The shareholder meeting is the company's authority body and exercises powers as stipulated in the company's articles of association [5] - The board can be authorized by the shareholder meeting to make decisions on specific matters within the authorized scope [6] Types of Shareholder Meetings - There are annual and temporary shareholder meetings, with annual meetings held within six months after the end of the previous fiscal year [7][8] - Temporary meetings must be held within two months of certain events, such as insufficient directors or significant losses [3][4] Notification and Preparation for Meetings - The convenor must notify shareholders at least 20 days before the annual meeting and 15 days before a temporary meeting [11] - Notifications must include meeting details, agenda items, and rights of shareholders to attend and vote [12][13] Participation and Voting Rights - Shareholders must register to attend meetings and provide identification [25][26] - Shareholders can appoint proxies to attend and vote on their behalf, with equal legal effect [25][26] Proposals for Shareholder Meetings - Proposals must fall within the authority of the shareholder meeting and be submitted in writing [33][34] - Shareholders holding more than 1% of shares can propose temporary items up to 10 days before the meeting [35] Conducting the Meeting - The meeting must be held at the company's registered address or another notified location [37] - The meeting must be presided over by the chairman or a designated representative [41][42] Voting and Resolutions - Voting must be conducted on each agenda item, with results announced immediately [52][61] - Resolutions require a simple majority for ordinary resolutions and a two-thirds majority for special resolutions [64][65] Meeting Records and Announcements - Meeting resolutions must be announced promptly, detailing attendance and voting results [67][68] - Minutes of the meeting must be kept for at least 10 years, ensuring accuracy and completeness [72]