Core Insights - The article discusses how the Chongqing Yuzhong District Bayu Public Welfare Development Center (referred to as Bayu Public Welfare) effectively manages its volunteers and projects using WeChat Work, creating a closed-loop management system to transform scattered volunteer resources into sustainable "active assets" [2][5]. Volunteer Management - Bayu Public Welfare addresses the common issue of high volunteer turnover by establishing a mechanism for selecting and retaining active volunteers through temporary and core WeChat groups, ensuring clear communication and accurate record-keeping of volunteer information [2][5]. - The organization has implemented a "departure inheritance" system that allows for seamless transfer of volunteer management responsibilities when staff changes occur, preventing loss of contact with volunteers and enabling new staff to quickly understand their roles [5]. Project Management - The organization has enhanced its project management capabilities by moving from manual Excel tracking to a dynamic management system that includes project lists, Gantt charts, and task boards, allowing for real-time monitoring of project progress and responsibilities [7][11]. - A "project sub-task table" has been created to allow team members to fill in specific tasks, linking them to overall project goals and enabling cross-table information updates [11]. Financial Management - Bayu Public Welfare utilizes three types of tables—invoice table, receipt table, and contract table—to ensure that every donation is traceable and that funds are allocated effectively [15][16]. - The invoice table serves as a compliance tool, while the receipt table consolidates incoming funds, and the contract table links invoices and receipts to provide a comprehensive view of financial transactions [16][17].